Employees

Employees are people working in your business. Each registered employee is granted access to the system (if login details are shared). From this menu, you can manage employee contact information, specialisation, permissions, notifications, workplaces, schedule, attendance, etc.

FAQ about Employees

Employee Information

Employee Language

Employee Specialisation

How to set up Operation cost?

Employee Payments

Employee Salary

How to set up PROMAN to count salary

Documents

How to create Employee contract

Vacations

How to set up Vacations?

Customers

Agents

Table

Date of Employment and Redundancy

Two factor Login Enabled

Enabled Login IP

Force Password Change

Allow Login Using Entrance Card

Include to tabel

Requires Confirmation

Generate a Salary

Change Salary Options

Send Document To Employee

Confirm The Salary and Taxes

Edit The Salary and Taxes

Delete The Salary and Taxes

Contract Work Day Type

Contract Work Week Type

How to find "Employees"?

To find Employees:

1. Go to ;

2. Then- ;

Now you can see the Employee list:

How to manage Employee?

Information

Here you can add information about the employee. For more information, please visit here

Button	What does it indicate?
Date of Employment*	You can enter this if you want to see the employee in tabel
Date of Redundancy*	You can enter this if you don't want to see the employee in Tabel anymore (the history won't be deleted)
	You can set up what an employee can see in the SmartOn app. You can use this button only if you have a permission "Permission Edit". For more information about permissions, click here.
	You can set up that the employee gets notifications via email
	You can set up that the employee gets notifications online
	You can enable employee login
	You can set up an employee card login
	You can set up an employee face login
	You can set up a two factor employee login
	You can limit the login IP address
	You can force the employee to change the password
	You can allow an employee to login using an entrance card
	You can include the employee to tabel
	You can require the confirmation

* If you don't have this permission "Employee remove", you might not be able to see these fields. For more information about the permissions see here

How to set up the language?

1. Select languages you would like to have in SmartOn (more than one at the beginning)

2. Refresh the browser

3. Select one of the languages

Specialisation

Here you can see and choose ( ) employee specialisations.

Permissions

Here you can see, add () and cancel () permissions for an employee. For more information see here.

Menu

Here you can see, add () and cancel () menu for an employee (what they can see in Smarton).

Note: The main menu limitations sets in specialisation. If orders are not checked in specialisation, the employee may also not see them.

Workplace

Here you can see, add () and cancel () employee workplaces

Schedule

Here you can see, add () and edit (click on) work-shifts.

For more information visit here

Attendance

Here you can see employee's attendance

Operations

Here you can see completed operations, see their parameters (), confirm completed operations quality (), go to a completed operation ().

You could also do these things to several operations:

1. Click on

Now you can see table settings in the dialog table:

2. Click on

Now you can see the checkbox near completed operations:

3. Check completed operations that you need ()

Now you can see the activated button: DELETE

4. Click on or

Now you can see that completed operations' sums are recalculated or confirmed

How to set up Operation cost?

1. Firstly, you need to have production processes in place.

2. Now you can add a cost expression to specialisation. For more information about specialisation options, visit here

Note:

When an employee, who has this specialisation, finishes an operation, the salary for an employee will be added to the employee operation.

Payments

Here you can see, add (), edit () and delete () all payments for an employee.

Salary

Here you can see and manage the employee salary and taxes.

Button	What does it indicate?
	You can generate the salary
	You can change accounting salary options
	You can send a template to the employee
	You can confirm employee's salary and taxes
	You can edit employee's salary and taxes
	You can delete employee's salary and taxes

Note:

1. If there are no employee contract, you will not be able to see any of this information.

2. You can set table to all employees ()

How to set up Smarton to count salary?

First of all, you need to create an employee contract (For more information on how to do it, visit here).
Secondly, you need to create a working schedule (For more information on how to do it, visit here) and add it to an employee (For more information on how to do it, visit here and here )
Then, you need to enter salary options (For more information on how to do it, visit here)
Also include the employee to a table (For more information on how to do it, visit here) and enter the date of the employment (For more information on how to do it, visit here). Note: Make sure that the schedule is filled for the employee that month.
Finally, you can generate a salary (For more information on how to do it, visit here)

Documents

Here you can see, upload and delete () employee's documents, also create (), edit () and delete () employee's contract.

How to create an employee contract?

1. Go to Documents

2. Click on Contract;

3. Now you can see the dialog table - fill it in and click on :

Button	Where is it and what it indicates?
	yourdomain.app/accounting/props, click on Workday Types (in grey table)
	yourdomain.app/accounting/props, click on Workweek Types (in grey table)

4. Click on Contract

Now you can see another dialog table:

5. Fill in it and click

Vacations

How set up vacations?

1. First of all, set up types of the workday exception reasons (in Resources --> Times Options --> Workday Exception Reasons)

2. Come back to Staff --> Employee --> Vacations and click on ;

Now you can see the dialog table:

3. Fill in the dialog table:

3.1. Choose the start date of vacation;

3.2. Enter the duration (Working Days without weekends)

3.3. Choose a template for the vacation

3. Click on

4. Download the document and sign it.

5. Then the director or accounting (the ones, who have the permission "Employee.Master") should confirm your request.(For more information visit here)

Note: You will not be able to edit the start day and duration after the confirmation

Now you can see the vacation in the employee tabel

Here you can see request to have vacations , regenerate a request, edit , and confirm the request , delete the request and revert confirmation vacations for all employees in one place.